The Process – Booking your Wedding Photography & Videography

September 6, 2022

Congratulations!! You just made the grand decision of booking your wedding photographer and/or videographer! Phew. Now you don’t know what to expect afterwards and when you’re going to hear from them again…. Maybe on the day when you’re getting your hair and makeup done? Well, that isn’t exactly the case. This might come as a surprise to you, but the wedding day is only the tip of the iceberg. You and your photo  & video team are in it for the long-term. 

Here is what to expect from enquiry to the big day when you book a photographer and/or videographer through Wallflower Weddings. 


Booking Stage

Determine the best package for you

Secure your date 

Complete our contract and questionnaire

How: online via email

When: Up to 24-months before your wedding


In order to find the best wedding photo and video package for you, we will discuss with you what your vision is. We know each wedding is unique, and we want to make sure we capture the day that you’ve been dreaming of.  

Once we’ve determined the best package for you and your partner, you can lock in your date with a 30% non-refundable booking fee. Some months of the year are a lot more popular for weddings. On the Gold Coast, Brisbane and Byron Bay regions would be in either Autumn or Spring, so it’s best to make it a priority and secure your wedding photographer and videographer well in advance once you have a wedding date!

At Wallflower Weddings, we understand that your photographer and videographer will be one of your largest investments on the day, which is why we are happy to accommodate payment plans as well as accept multiple types of payment options. 

The next step is to finalise the paperworks with a contract, after which a questionnaire will be sent out for you to answer so we can get better acquainted and to keep the team well-informed about the details of your day (the more we know, the better we can shoot!).


Before the wedding

Book in planning meeting/s

Finalise details, requests and style 

How: In-person or video call

When: 3-4 months prior to the wedding


A few months before the big day, we’ll want to meet with you (either in person or by video call, your choice!) so we can finalise the details. We’ll go over specifics like your wedding timeline, family photo list, your do’s and dont’s, and the different locations we could shoot at. 

Plus, it is when we can go over any concerns around being in front of the camera. For most people, their wedding is their first professional photo shoot. We know it can be daunting and scary, which is why we’ll make sure that you’ll be as comfortable as possible on the day. 

Once we go through your timeline, specific requests and everything that will make your day truly yours, the countdown begins!



Sneak peeks provided 7-days post-wedding

Online gallery & all videos provided 8-9 weeks post-wedding

How: online

When: over the course of 2 months


The morning after you’ve exchanged vows and walked down the aisle, you wake up and naturally search your wedding hashtag to see how good you looked. You already want your professional images, like now!

All good things take time, and the biggest job of the whole event is the post-production. This is when the team goes through the thousands (literally) of images snapped and begin the editing process. We know you don’t want to wait too long, so one week after your wedding we will send you a collection of sneak peek photos. 

Between then and eight to nine weeks post-wedding, we are busy creating your final full gallery with a collection of exquisite images professionally edited. Then around two-months after your wedding day, you will receive your full collection as a digital link to view and relive your big day.

It is not just for one day when you hire us, we are with you for the whole journey and then some. You will be building a relationship with your wedding photographer and videographer for over six months, and in some cases over two years! We will be with you throughout the whole wedding process, amaze you on your day when you see us in action, then we’ll knock your socks off weeks later with your wedding photos.

We know how special and pivotal that one day will be for the rest of your life. We listen to your journey and we relish in the opportunity to celebrate your love story through the camera. 

Ready to start the process?

Book Your Date